I’d like to share a real-life case study with you, of an awful recruitment experience, and I can share all the nitty gritty details because I was the one on the receiving end.
I hope this helps other organisations to avoid making mistakes and enables them to be #PeopleSmart.
I’ll start from the beginning, as the song goes it’s a very good place to start – if you haven’t ever watched the Sound of Music then where have you been?
I recommend reading right to the end, not just because it’s my blog post, but because my experience just got worse.
How this all started
A job spec was shared with me on LinkedIn because a connection thought it sounded right up my street. It was a part time role – 60% of the working week – for a Global Disability Specialist for a large bank.
Now, to be honest, I had no intention to go back into the corporate world. The only job that ever tempted me back was with LEGO, but come on it’s LEGO!
However, this was only 60% of the week, giving me 40%+ of the working week to commit to my other clients and to pass more opportunities over to my trusted partners and freelancers.
Anyway, I digress. So, my interest was peaked and I reached out to see if I could get some time with the line manager. I was hoping I could convince them to take on a consultant instead – me obviously – but it was clear they wanted someone internal.
The manager seemed nice, was very complimentary and said she’d be very keen to bring my skills in to her team – positive so far.
She also said that if I was interested I would have to go through the full recruitment process – no problem.
I spoke to her about the fact I would continue to also run Be #PeopleSmart and support my own clients and that this was non-negotiable. So, she agreed to check with her compliance team to ensure there wouldn’t be any conflict of interest and that if I were offered the role there wouldn’t be any issues further down the line – still sounded good.
My task at that point was to drop a note to them about my salary expectations to ensure we were on the same page, which I did shortly after our call.
I received a note just a day or two later saying compliance stated the only requirement would be that I wouldn’t personally consult for any other banks whilst working for them, but Be #PeopleSmart could as a company, and on those terms would I like to progress to interview stage?
Not an issue, I have people I trust who could take up those roles.
I dropped a note back to say the terms were acceptable and I was keen to take it forward. It was more junior than roles I’ve had in the recent years, but that appealed in many ways as there would be less politics to negotiate. And ultimately my only work goal is to create disability inclusive and accessible workplaces, and this was another opportunity to make a difference.
Interview number 1 – Spidey Senses
I received an invitation to select a date for interview, which I did, and it was all set in my calendar.
Then came interview day. About an hour before my interview I received an email from the line manager with links to two case studies, and an apology that I hadn’t been sent them a week in advance as I should have, as the first interview was based on my constructive feedback on those case studies.
The email included a further note not to be concerned as they were aware they hadn’t sent them to me and so wouldn’t be judging me on my responses. I only saw this 20 minutes before the interview so had a quick look at one of the case studies before the call started.
I went on the call feeling very unprepared. A few minutes in I was wondering why I was still waiting for the call to start. Had something gone wrong? I checked my emails but nothing. I thought I’d give it a few minutes and drop a note out. Then 5 minutes into the meeting time the line manager and another person popped up on my screen and kicked off the discussion. No mention of their tardiness, just straight into the chat.
Now, I’m not a stickler for other people’s time keeping, but traditionally the one time you try to be on time is for a job interview and that works both ways. Of course things can happen, but that’s what communication is for.
I shook that one off, maybe that was a Jodie-ism?
The next part of the conversation went like this (I’ve slightly tweaked the wording here to avoid using individual names):
Line manager: “Well you know who X is” (the other person on the call).
Me: “No, I don’t, we’ve not met” (I was a bit confused, should we have met?)
Line manager: “Oh so you didn’t receive the bio either?”
Me: “No, I guess I should have done then?”
Line manager: “Yes, usually you would get mine too, but as we’ve already met you should’ve just got theirs.”
At that point my mind went to thinking more about what they hadn’t sent me than what we were going to talk about.
We then spent the next 5 or so minutes for the person (from recruitment) to introduce themself.
OK, we were back in the (virtual) room ready to get this show on the road. It was time to address the ‘elephant in the room’. The line manager apologised for not sharing the case studies sooner and asked if I’d had chance to see them. She also repeated that I wouldn’t be judged on my responses.
I was honest and said I’d only seen them shortly before the call and that we need to acknowledge I would be judged on my responses if the interview revolved around those case studies and my feedback. That point was semi-acknowledged, at least visually, and we moved on to taking a look.
We looked at the case studies, I gave my input, which of course was a bit of a quick-thinking test for me and then moved on to some other conversation points which I don’t recall very well to be honest.
My head just kept thinking that I’m not one to be concerned with interview situations but many people are and had I been neurodivergent this whole thing could have really knocked me off kilter and stopped me being able to demonstrate my capabilities.
I was then asked if I had any questions and although I’d had several of them answered during my initial conversation with the line manager, there were a couple more points I wanted to query.
I asked about any need for travel, which was answered – no travel, so no lack of sleep in hotels for me – winning. I do it of course, but there’s nothing like my own bed.
I then asked about holiday entitlement, particularly as I was moving away from governing my own time across the year and unfortunately neither party had the answer.
I thought this was another poor show as they knew where I was based and the core benefits are a fundamental piece of the recruitment puzzle, surely?
The line manager did say she would make sure she had the answer for me when we met at the second interview if they took me forward – ok that was fine. She also told me that the next interview would be conducted along with two of her colleagues.
Good to know what to expect, at least there was a thumbs up there. Those thumbs would soon be pointing down though – you’ll soon read why.
My last question was about next steps and when I would hear if I would be taken forward to second interview stage and the answer sent my ‘Spidey Senses’ in to overdrive – “well, we do have some other people to interview, and we should have scheduled them by now, but unfortunately we haven’t and I don’t know when they will be scheduled, so I’m unable to give you any timeline on when we can let you know.”
Wait. What?
I didn’t have a warm fuzzy feeling at all and I should have listened to my gut. But did I? Nope. I’m too focused on the making a difference part, I need to take more notice of what’s good for me.
Interview number 2 – Were there any benefits?
I received an invitation to a second interview about a week later, so not too long really, and again it was set in my calendar. The only surprising element was that there were two people named on the invite and neither was the line manager.
The second interview day came round and I logged in a few minutes early, to be met rather promptly by one of my interviewers. She seemed very friendly which was nice. When she went to kick off the interview I advised her I thought we were waiting for another of her colleagues, which she was surprised by and so checked the invite. As if by magic the other interviewer then appeared on screen.
The surprise factor didn’t sit well with me, as it seemed there was no preparation.
I asked if the line manager would also be joining us and was advised she wouldn’t. So, I asked if she’d passed my pending question on to them to answer and they told me she hadn’t – hmmm there went those ‘Spidey Senses’ again.
We had a very nice chat and I was pleased to note that one of them was based in London, so I’d have them and their team to connect with on days I went to the office, as the line manager isn’t based in the UK. I also thought at least I could get my holiday entitlement question answered, but turned out that wasn’t possible.
I did say not to worry about the pro-rata element, just the full-time equivalent would be helpful, but they still wasn’t sure. And yet they’re based in country and so are their direct reports – hmmm.
On the plus side they did say they would find out for me and drop me a note shortly after our call. I never received that note. That was on 24 April.
The job offer
The next I heard was on 9 May. I didn’t chase, looking back part of me knew those ‘Spidey Senses’ were on high alert for a reason.
A different member of their recruitment team, this time in the UK, asked me if I was free to speak that afternoon. I did have a free slot in my diary, so she gave me a call. We spoke the old-fashioned way, via actual telephone, which is quite novel for me now with all the Teams, Zoom and Google Chat calls.
She gave me some very positive feedback from the team and said they’d like to make me an offer so she needed to check if I was still interested.
It’s always nice to hear some positives, and I decided then and there that they needed my help and said I was interested. However, first I needed to understand about the benefits, particularly the holiday entitlement.
She immediately told me it was 25 days for all full-time staff in the UK, so that would be 15 days for me then. OK, that’s fine.
She checked salary with me, which she said may even be a little higher that I asked for but needed to confirm with the team – tick.
She also said they have flexible benefits which she would send me after the call so I can get a better understanding and start thinking about my options – which she did and I made my selections in my own mind that evening.
I was then asked to communicate just with her until recruitment was complete – no problem, she seemed nice and helpful.
I was told she needed to go back to the team to confirm the offer being made and that I’d receive my offer letter within the next 2 days.
I also learned about the next steps:
1. I needed to sign and return the offer letter.
2. Security clearance would take 4 weeks.
3. Agree a start date.
The timeline worked for me, it gave me time to hand over some client work to other people.
It was a Tuesday so I was quite pleased the process could kick off before the end of the week.
More job offers
It was obviously the time for activity, as that same week I was approached by two different companies who needed consultancy services until October and end of 2023 respectively. Unfortunately I wasn’t able to commit to the time either needed with the new role.
I did offer another consultant to cover it but both said they had an alternative in mind if I couldn’t help them myself. I felt a bit deflated to have to decline the work, but I’d already committed elsewhere and there aren’t infinite hours in a week. I always dislike turning clients away when they have a genuine intent for improvement.
The 180-degree turn
By the end of the week the offer letter hadn’t turned up.
I chased the following Tuesday, as it had been a full week, and two days later got a strange reply thanking me for my patience and saying I should have an update early the following week.
Update? What was going on?
No update or offer letter was forthcoming early the next week, so on the Thursday – another full week later – I chased again. I included the point that I’d already turned down work due to the verbal offer but was concerned by the continued silence.
Then the ‘piece de resistance’ came that same evening at 20:50. Saying:
“Thanks for your note. My sincere apologies for the delay. Thank you again for your patience these past couple of weeks.
The team had very positive feedback from your interview, but at this time, they have decided to move forward with another candidate for the role.
That being said, we would love to keep in touch about future opportunities. It’s been great getting to know you and we would love to keep in touch about future HR roles.
Thanks again for your interest and patience. I look forward to speaking again soon!”
What the..?
How could such a large company operate so poorly?
I have no issue with not getting a role. I can put my big girl pants on with the best of them, and I have a business that keeps my lights on and keeps me fulfilled in so many ways. But I was mad!
I was in shock that a verbal offer ended up this way after weeks of chasing, I was offended at how I’d been treated and I was seriously pissed off that I’d turned down business based on the commitment I’d made to them.
I sent a reply straight back saying how surprised I was and telling them I’d turned down work following their verbal offer.
The next surprise was an out of office message – she’d just headed off on holiday.
Sod the communicate with recruitment request, I sent the email chain to the line manager asking for her feedback. At this point I was really mad.
To her credit the manager came back that same evening, and it was even later for her, inviting me to have a call with her which we scheduled.
Feedback time
Fast forward to the next week when I spoke with her again. There was an apology, which didn’t mean much to be honest, and she said that although the recruitment team member I’d engaged with was on holiday she’d spoken with her and there was some confusion because she said she’d never said anything about an offer letter.
Wait. What? Are they for real?
I was very clear about the fact she had, that I only knew the full process because of it and she’d followed up with the benefits details.
I also repeated the fact that their poor processes and even worse communication had cost me real money and the opportunity to help companies who want to achieve inclusion and accessibility.
My final point was to stress how negatively this could impact someone, particularly their mental wellbeing, if they were reliant on this role to pay their bills and who could quite possibly have turned down another job offer if this was their preference.
She gave me lots of positive feedback and shared how my skills were strongest in many areas, and said they’d finally decided to progress with a candidate from a digital accessibility background as it would make engaging with their own digital accessibility team easier.
I saw no value in telling her that I’ve been engaging with and educating digital teams for years, I was just done with the whole scenario.
I informed the line manager for this role I would be sharing my experience publicly, as I feel this is the perfect case study to share to ensure other people do not make people feel so disrespected with such poor recruitment practices.
The upside
On the morning of publishing this blog post I saw a LinkedIn update from someone I know and respect sharing they had started the role in question.
The only upside in this saga is that someone I have every confidence in has a new opportunity and can help an organisation with poor recruitment practices to be far more #PeopleSmart.
In all honesty, if someone else had experienced all of this with one company, for one role, I’d have thought they’d embellished it a bit because they were dissatisfied.
One thing this experience has done for me personally, is squash that bias.
I’d love to hear about your recruitment stories. From the brilliant to the terrible, or maybe the bizarre? Let’s share, let’s educate, let’s enable improvement.
If you want to make your own recruitment processes inclusive, check out our (free!) Disability Inclusion Maturity Model. Recruitment is one of the ten business areas where it enables you to be #PeopleSmart.